Hotel Accounting Software for India: GST, Tally Integration and Financial Reporting for Hoteliers

Hotel accounting in India sits at the intersection of hospitality complexity and Indian tax compliance — a combination that challenges most small hotel operators. Multiple GST rate slabs, OTA commission reconciliation, advance deposit accounting, refund management, and TDS deductions on contractor payments all add up to an accounting burden that consumes dozens of hours monthly if managed manually. The right software turns this into a near-automated monthly close.

Key Hotel Accounting Challenges in India

Indian hotel accountants deal with GST rate complexity (12% and 18% slabs based on room tariff), IGST vs SGST splitting for interstate guests, separate tax treatment for F&B, TCS collection on packages above ₹7 lakhs per PAN, and advance deposit accounting where payment is received before the stay period. Each of these requires specific treatment in your accounting system — and errors in any of them create audit exposure.

Essential Reports Every Indian Hotel Needs Monthly

• GSTR-1 data export — outward supply details ready for upload to the GST portal, segmented by B2B (corporate invoices with GSTIN) and B2C
• OTA commission reconciliation — matching MakeMyTrip and Goibibo settlement reports against PMS revenue to identify discrepancies
• Advance deposit ledger — tracking collected deposits, applied stays, and outstanding refund obligations
• Night audit report — daily revenue summary showing room revenue, F&B revenue, other income, and tax collected
• Cashflow statement — particularly important for budget hotel owners managing on tight working capital margins

Tally Integration for Indian Hotel Accounting

Tally Prime remains the most widely used accounting software among Indian SME businesses, including hotels. A PMS that exports data in Tally-compatible format — or integrates directly via API — eliminates the double-entry burden of maintaining both hotel software and accounting software manually. The key is automatic ledger mapping from PMS revenue categories to Tally accounts, including GST liability accounts.

MyHotelKit Accounting Integration

MyHotelKit generates GST-ready reports, night audit exports, and OTA reconciliation statements built for Indian hotel accounting workflows. Our Tally integration exports daily revenue data in a format your CA can import directly, reducing monthly close time from days to hours.